IS Project Leader (ref. 2405ISPRL)

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IS Project Leader (ref. 2405ISPRL) bij AG INSURANCE



Context of the mission
The candidate will work in the Individual Life Division. He/She will be responsible of projects of size between 500 mds up to 2.000 mds. The candidate will be responsible for the leading of projects to their successful implementation in a software development department.
This includes (but not exclusively):

  • communication & synchronization with the business project leader & project board members.
  • collaboration with the architecture teams & the team leaders of the different domains impacted or involved in the project for the scoping & estimation of the project.
  • adequate communication & reporting to the management (both IT & Business) on the project progress.
  • planning & follow-up of the project resources & deliverables.

Mission Statement
1. Project planning

  • Explain implications of changes to project scope and/or objectives to the client and to the project team.
  • Lead the team to prioritize signed off project work based on analysis of strategic importance, tasks outstanding, obstacles or barriers, budgets, resources and deadlines.
  • Create, or participate in the creation of, project documentation.
  • Manage the client stakeholders, team members, or contract personnel to design a solution and establish associated project time lines and budgets that allow for the delivery of the most strategic functionality within the project constraints.
  • Establish and maintain a usable and well-communicated schedule for all phases of a project.
  • Work with the executive (business & IS) to ensure changes are understood and approved.

2. Project accounting and finance

  • Understands project indicators (Earned Value Analysis) and makes decisions accordingly.
  • Understands our pricing model and billing procedures.
  • Assures project legal documents are completed and signed.
  • Tracks and reports team hours and expenses on a weekly basis.
  • Manages project budget.
  • Determines appropriate revenue recognition, ensures timely and accurate invoicing, and monitors receivables for project.
  • Follows up with clients, when necessary, regarding unpaid invoices.

3. Project control

  • Manage scope creep through client change orders, internal change orders, phased delivery or other methods to ensure projects deliver on time line, scope, budget and strategy expectations.
  • Evaluate all key project deliverable, as well as final product to ensure traceability of requirements, high quality and client acceptance.
  • Responsible for formal sign off on all project deliverable; this will often include coordinating input and involvement from the executive and client.
  • Ensure project meets internal and client expectations with respect to quality, budget, delivery time lines, and strategy.
  • Identify, track, manage and mitigate risk on specific client engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and time line.
  • Where project control is in jeopardy, create contingency plans with appropriate input from key team members (including the executive) and implement a revised project schedule, scope or budget in a timely manner.

4. Project communication

  • Work with executive to ensure clients achieve an understanding of expectations, deliverable, dependencies, risks, progress and the bright works development process.
  • Use sound judgment in all project communication and ensure that key stakeholders including the team, client and management are apprised of project activities in a timely manner.
  • Communicate progress, risks, expectations, time lines, milestones and other key project metrics to clients and team members.

5. Internal project reporting and administration

  • Be prepared to discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with the manager
  • Track and report weekly on percent complete, budget burn, earned value, slippage, project effort and duration to complete and other key project metrics.
  • Keep an accurate risk tracking document with an associated mitigation plan.

6. Resource management

  • Determine project roles of team members based on project requirements, time frames and budget.
  • When necessary work with external contractors in addition to internal resources.
  • Define skill sets (competencies) required for the project based on project specifications and requirements.
  • Determine resource requirements (including staffing, software, hardware, and facilities) of projects, based on project specifications.

7. Client management

  • Continually seeks opportunities to increase customer satisfaction and deepen client relationships.
  • Manages day-to-day client interaction.
  • Sets and manages client expectations.
  • Develops lasting relationships with client personnel that foster client ties.
  • Communicates effectively with clients to identify needs and evaluate alternative business solutions

8. Reporting & Deliverables

  • Expected Deliverables:
    • … reliable & flexible solutions in Production …
    • Directly responsible
  • Scoping the project & setting up a PID as planned in the milestone planning
  • Planning & resource management
  • Highlight reporting (typically on a weekly basis)
  • Communication with project board / business & IT stakeholders
  • Risk / issue / action tracking & follow-up
  • Organizing the daily execution of the project
    • Indirectly responsible
  • Project estimation
  • Project test planning / execution & follow-up
  • Project Rollout in different environments till production
  • o Scope of Mission :
    • the assignment of the Project Leader on specific project will depend onthe nature of the portfolio. Each project allocation can be considered as a specific mission where all the activities / reporting / deliverables above mentioned are applicable


Number of open vacancies

Mission period

  • Start date: ASAP
  • Duration: 24 months (Depending on project evolution, extension is possible)

Language requirement

  • English
  • Dutch
  • French


  • Brussels centre.

Level of education required
Educational and experience requirements include engineering degree or equivalent combination of technical training plus 2 years’ experience/knowledge of application development and/or management required.

Required Knowledge and Experience
Personal Skills

  • Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders.
  • Demonstrated experience in leading and managing complex projects that are strategic in nature and national in scope.
  • Excellent organizational skills with demonstrated ability to execute projects on time and on budget.
  • Strong interpersonal, communication, facilitation and presentation skills.
  • Strong analytical and problem solving skills.
  • Ability to work independently and with minimal supervision.
  • Demonstrated ability to work in a small team setting.
  • Ability to communicate effectively in both official languages is an asset.
  • Superior communication and interpersonal (tact, diplomacy, influence etc.).
  • Pragmatism & result orientation is a must
  • Sensitivity to the organization (stakeholder management).
  • Quick learner.

Business experience required

  • Proven experience in Project Leading in application development for project size around 1.000 mds
  • Planning & estimation skills
  • Thorough understanding of corporate and industry practices, processes, standards etc. And their impact on project activities is vital
  • Preferable: Insurance or Finance sector / Application development
  • Preferable: Insurance business knowledge (preferably Individual Life)
  • Technical experience required
  • Good computer skills, proficient with ms office applications
  • Preferable: Application Development background
  • Prince2 or PMI

Functional experience required

  • Planning & Estimation techniques
  • Project indicators (Earned Value Analysis)
  • Highlight reporting
  • Project Board reporting : Executive Communication


  • The candidate will demonstrate a proven similar experience with strong customer references.
  • During the interview, the candidates will provide concrete deliverables of his/her past missions.

We remind you that all “mandatory” topics MUST be encountered. They are criteria of exclusion if the minimum level required is not reached.

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